Invoicing Process | Coupa Access | Suppliers | Elekta hero

Invoicing Process

Elekta has partnered with Coupa to provide suppliers with an easier way to submit electronic invoices. As an Elekta Supplier using Coupa Supplier Portal (CSP), you can exchange electronic documents and communicate with Elekta. You can also view documents anytime online and check current statuses.

What is Coupa?

Coupa Elekta所使用的是一个领先的基于云计算的工具and other global and local organizations as a procurement and invoicing system. Coupa Supplier Portal allows Elekta to connect directly with you, our suppliers, to enable us to work more efficiently together. This includes electronically sending Purchase Orders (POs) and receiving Invoices.

我们如何到达这里

In 2019, we implemented Coupa, a modern system offering much wider and more advanced functionality than our previous purchasing tool.

我们的全球实施Coupa使我们能够改善流程和数据质量并开始数字化。现在，我们已经成功地在内部推出了该系统，我们很高兴邀请您进入Coupa Electronic InvoIcing。

You may have already received Coupa electronic Purchase Orders (POs) from Elekta. Now, we ask that you also start to electronically submit your invoices through this same tool.

How Elekta suppliers can send e-invoices

Coupa供应商门户（CSP）is a free website where our suppliers can create invoices from Elekta orders. In the CSP, suppliers can view all e-POs, e-invoices and check their statuses at any time. This is the most comprehensive way to manage your interactions. You can find instruction on how to use it below, under the “Step-by-step CSP helpfiles” section.Read more about the CSP here。

从Coupa电子邮件地址接收POS的供应商可以直接向其发出电子发票。该电子邮件包含PO详细信息和“创建发票”按钮。通过电子邮件发行的发票将在CSP中可见。Read more about SAN here。

Elekta's suppliers with a CSP account can log in here:

Log in to the CSP

If you are the Elekta supplier and want to join the CSP,please follow this instruction。

Benefits of using Coupa Supplier Portal (CSP)

  • Electronic invoices simply created straight from a PO
  • Instant invoice transmission to Elekta
  • Edocuments的方便，实时可见性及其具有状态的详细信息
  • Improved communications with Elekta’s Accounts Payable team
  • Free-to-use system, with no hardware or software installation required
  • Open POs in web form or HTML

Step-by-step CSP helpfiles

Administrative / Basic

电子发票

采购事件

Questions and Answers (Q&A)

If you have additional questions that are not answered in training instructions, please review the Q&A section.

Administrative

A: Updating this type of data in the CSP does not affect Elekta’s database. If you wish to update this data, please contact our business contact.
A: Updating this type of data in the CSP does not affect Elekta’s database. If you wish to update this date, please contact our business contact.
答：登录CSP后，打开顶部的设置选项卡。页面重新加载后，单击邀请用户按钮，并提供新的用户详细信息。您可以通过按“发送邀请”按钮来确定用户将扮演的角色和完成。
A: To view all notifications, click the Notifications text in the upper right corner. To manage notifications, hover your mouse over your name (to the left of the notification text) and click Notification preferences. Once you've made the required changes, scroll down and click Save.

PO

答：确认该订单不是强制性的，而是给Elekta买家一个有用的确认，您已经收到了订单并愿意完成该订单。您可以确认订单：
  1. 通过单击“确认”按钮从PO电子邮件中。
  2. 在CSP中，转到订单>单击“ PO号”列中的PO号>选择“确认”复选框。
答：高价值PO可能表明，将来Elekta将与您的公司进行进一步的单独购买，这将由该PO涵盖。

Invoicing

答：要检查发票的状态，请访问“发票”选项卡>使用发票＃列>状态>状态可以在状态列中找到。
A: Invoices issued through CSP are legal invoices. If the invoice was created incorrectly for too high a value, a credit note is required to correct a part/full amount. For more information on issuing a credit note, please see the help file provided by Elekta on this site.
A: To check the status of a payment, go to the Invoices tab> find your invoice using the Invoice # column and click on the Invoice Number> Scroll-down to the Payment section and click on the chevron icon next to it > Review payment details. Possible field values: Pending Document Approval, Ready to Pay, Externally Paid. Note: An invoice will not be scheduled for payment if the invoice status is not in Approved.
答：首先创建发票，滚动经过所有成本行，然后单击文本“添加行”。填写所有必需的信息，并说明说明额外费用的原因。